Shoeboxed
Shoeboxed is a service used by over one million businesses for scanning and organizing receipts, and creating expense reports.
About Shoeboxed
Shoeboxed offers a comprehensive solution for businesses to manage their financial documentation digitally. Users can easily scan and organize receipts, which streamlines the process of creating detailed expense reports. This platform helps businesses maintain accurate records and simplify their accounting workflows. It is trusted by a large user base for efficient document management.
Key Features
Receipt Scanning and Digitization
Shoeboxed allows users to easily scan physical receipts using their mobile app or by emailing them, converting them into digital, searchable records.
Automated Expense Reporting
The platform automatically categorizes scanned receipts and compiles them into detailed, customizable expense reports suitable for accounting and reimbursement purposes.
Mileage Tracking
Users can track business mileage directly within the application, ensuring all travel-related expenses are accurately recorded alongside receipt data.
Bank and Credit Card Feed Integration
Shoeboxed can connect directly to bank and credit card accounts to automatically import and match transactions with uploaded receipts, streamlining reconciliation.
Audit-Proof Record Keeping
All digitized receipts are stored securely in the cloud, providing a reliable, organized, and audit-proof archive for tax and compliance needs.
Use Cases
Streamlining Monthly Expense Submissions
Employees can quickly snap photos of their receipts throughout the month, eliminating the need to save piles of paper and simplifying the monthly expense report creation process for finance teams.
Preparing for Tax Season
Businesses and freelancers can ensure all deductible expenses are properly documented and categorized well in advance of tax deadlines by maintaining a digital, organized repository of all purchase records.
Managing Field Team Spending
Sales teams or field service workers can use the mobile app to capture receipts immediately after a purchase, ensuring no expense is forgotten and speeding up reimbursement cycles.
Integrating with Accounting Software
Finance departments can seamlessly export categorized expense data directly into popular accounting software like QuickBooks or Xero for faster month-end closing and reconciliation.
Reducing Paper Clutter
Organizations can move away from physical filing cabinets by digitizing and securely storing all critical financial documentation online, improving accessibility and reducing physical storage needs.
Frequently Asked Questions
How do I submit receipts to Shoeboxed?
Receipts can be submitted via the mobile app by taking a photo, by emailing them directly to your unique Shoeboxed email address, or by using their physical mailing service.
Is the data secure and audit-proof?
Yes, Shoeboxed stores all digitized receipts in a secure, cloud-based environment designed to meet IRS requirements for digital record-keeping.
Can Shoeboxed integrate with my existing accounting software?
Shoeboxed offers integrations with many popular accounting platforms, including QuickBooks, Xero, and Sage, allowing for easy data export and synchronization.
What kind of reporting capabilities does Shoeboxed offer?
It provides customizable expense reports that can be filtered by date, category, user, and project, which can then be exported in various formats like PDF or CSV.
Is there a limit to the number of receipts I can process?
The number of receipts allowed depends on the specific subscription plan chosen; higher-tier plans accommodate a larger volume of monthly or annual receipt processing.
